WHAT IS PASTEL PARTNER (BIC)?. Organizations are increasingly suffering from information frustration, having to manage large volumes of data, and needing. This Sage Accpac License Agreement for Simply Accounting by Sage Accpac Products (this. “Agreement”) is a legal agreement between you or. Pastel Accounting level 1 course content (2-day). Course Description: Bookkeeping Fundamentals course is a comprehensive training programme which covers.
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Pastel Accounting. Course Outline. Pastel Partner Version 10 – Basic + Intermediate. Duration: 4 Days Full-time or 8 Saturday mornings. Course includes . This step by step guide is based on Sage Line 50, version 12; different versions will vary slightly. or contact Integra Accounting Limited as detailed below. Pastel Accounting Notewk - Download as Word Doc .doc), PDF File .pdf), Text File .txt) or read online.
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Now customize the name of a clipboard to store your clips. Visibility Others can see my Clipboard. Cancel Save. Enter your various customer categories.
Click on OK to save these settings. You have to create customers accounts before processing any applicable transactions. You are also allowed to modify any settings if necessary. Even if you use the multi-stores facility, customers are set up for the company as a whole. Click on Edit 2. Click on the Processing tab. The following details have to be confirmed: Currency method Tax methods Document and printing options 7. Click on the Terms tab.
The following information must be entered or selected: Payment terms and details Delivery details 9. Click on the User Defined tab. If you have created your own defined fields enter the necessary information. Click on the Balance tab to view the generated columns. Click on the Notes tab to generate any notes for your customer. Click on OK to save the details. Click on New to create another customer and follow steps 4 to Even if you use the multistores facility, suppliers are set up for the company as a whole.
The following information has be entered or selected: Tax details Terms options Default contra option Printing methods 6. Click on the Balances tab to view the available columns. Click on the User Defined tab to enter additional information in the previously defined fields. Click on the Notes tab to create notes attached to the specific supplier.
To create another supplier click on New and follow steps 3 to 9. Creating Inventory Categories You can create different categories to distinguish between various inventory items. These categories do not influence the general ledger entries they only assist you to generate a wider variety of reports. Click on Inventory. Click on categories. Enter your categories in the various lines and click on Ok.
Creating Inventory Items You have to create inventory item, with the applicable detail before taking an opening balance. Click on Inventory 3. Click on Item File 4. Click on select stores button: 6. Select the store that must be linked to the specific inventory item. In the store field select a store and enter all the application information for that store. On the Details tab enter the following: Addition inventory information Tax options Processing options Cost prices Click on the Prices tab Special prices and the applicable dates.
Click on the Reorder tab. Enter or select the following information: The recommended supplier details Reorder levels Click on the User Fields tab to enter fields you have previously defined. Click on the Activity tab to view the relevant columns. Click on the Notes tab to create notes attached to the inventory item. These notes are linked to all the stores, which mean individual notes for a specific store cannot be created.
Click on the Picture tab to link an image to the inventory item. Only one image per inventory is linked to all stores. Click on OK to save the settings of the specific store. Select the next store linked to the same inventory item. Follow steps 9 to 15 to enter the applicable information for the next linked store and click on Ok to save the settings Click on New on the Data Remote.
Click on the Process tab. Select the relevant options for printing of documents and statements. Select the relevant options for your cash transactions. Creating a Quotation You can prepare estimates or quotations for your customers. When a customer agrees to your quotation, you can choose to create a Sales Order or Invoice.
Click on the Customer Documents Icon. Click on Quotation. Click on Next Document to create another quotation or click on Close. Creating a Sale Order You can Process a sales order prior to an invoice. You can set whether the sales order should reserve inventory quantities or not using the SetupInventory menu option.
Sales Orders can be linked to quotations that have already been created. Sales Orders can be linked to Sales Invoices. Click on Sales Order. Enter and select the relevant information. Cancel all Printing Options. Creating a Sales Invoice Invoices are processed when your customers actually download from you.
The invoice affects the Inventory quantity on hand, updates the customers balance and affects sales and inventory values. Click on Invoice. Click on the Zoom facility in the quantity field. The quantity status screen is displayed. Make sure that you have enough inventory on hand to sell. Click on Returns to Lines. Click on Batch once the invoice is complete. Click on Update. To print this Invoice, click on Ok.
Creating a download Order You can process a download order prior to an invoice. This helps you track what you have on order. Click on the Supplier Document Icon. Click on download Order.
Note that if you download goods and pay tax on them, and you are able to claim this tax, then you specify Tax Types on the download order lines. Never used or 2. GRNs update immediately and the downloadd items are available for sale. Click on Goods Received Note. Zoom for the correct Supplier and enter. The relevant information must be entered. Creating a Suppler Invoice You process an invoice when you download on credit and the supplier invoices you.
The invoice updates the suppliers balance. When you have selected GRNs to be mandatory. Inventory items can only be invoiced using GRNs. Click on the Supplier Documents Icon. Click on Debit Note. The document type is called Return and Debit. Select the relevant information.
Click on Batch. Click on Yes if you need to print the documents. Follow the instructions. For example, you may create a bank account which contains all transactions that affect or involve your actual bank account.
Making Entries in the Cash Book If you process in a Cashbook, Pastel lets you work simultaneously on payments and receipts. You click on either of these tabs to access the payments or receipts batches.
You use the Payments batch to process payments to others and Receipts to process payments from others. Click on the Cashbook Entry icon. A screen similar to the one below appears. Click on the Receipt tab. Click on Settings.
When a matched open item is found the following is displayed. Click on Auto Match. The amount is matched with a tick. Click on Preview. Click on Preview all Lines. Note the way the information is displayed.
Click on End Preview Do not updates at this stage so click on Close. Entering Cheque Payments Step-by-Step 1. Click on the Cash Book Entry icon. Click on the Payments tab. Select the correct information. Enter the relevant information 7. Select the Update Payments and Receipts batches.
This cashbook will be created when doing the Setup Procedure. Only payments will be done through the Petty Cash Book. Click on Cash Book. Click on Petty Cash. You can preview the entries before doing the updates. Reconciling Cash Books Pastel groups all transactions with the same reference together for reconciliation purposes. You can enter the bank statement information manually, or you can import the bank statement from an ASCII file and perform the reconciliation electronically.
Click on Process. Click on Bank Reconciliation. Enter the bank statements balance in the Statement Balance field. Tick next to each item that is displayed on your bank statement.
Note the Unreconciled and different amounts at the bottom of the screen. Click on options. Click on View Reconciliation. Select Print to Screen. The General Journal can be used for taking on opening balances, year end adjustments or other monthly transactions. Click on the journal icon. Click on General Journal. Select the Batch Type as Normal 7.
On the screen that appears, click on Next. Make sure the settings are correct and click on Next. Leave the New Reference field blank and click Next. A dialog box is displayed to confirm that the item has been transferred. Click on Update this Journal. Entering Transactions in the downloads Journal When you set up entry types, you specify for each one, which type of accounts general ledger, customer, and supplier you can process in that entry type. You can choose the process only one type of account, a combination of accounts or all account types.
Click on the Journal icon. Click on downloads. Enter your invoices. Update the batch and Close. Entering Transactions in the Sales Journal Success In Pastel Accounting William Kaluba Cell: When you set up entry types you specify for each one, which of accounts is general ledger, customer, suppliers you can process in that entry type. You can choose to process only one type of account, a combination of account types or all account types.
Click on the Journals icon 2. Click on Sales. Update the batch and close. It shows other quantity statistics such as the quantity on sales-orders, downloads orders and quantities still in batches. If sales orders reserve inventory, the report shows how many items are actually available for sale out of the quantity on hand.
Click on View 2. Click on Quantities. Select the relevant options. Click on the OK button. Generating an Inventory Valuation Report Generating this report will show you the total value of your inventory.
The valuation is based on moving average basis. However, you can choose to print the report based on the last cost. Click on View. Click on Inventory Valuation. You have various options that let you choose what to include in the report. Click on Transactions. Click on Detailed Ledger. It only details cash book transactions. Click on Cash Book Details. It will include any items entered through the ProcessJournals menu option. You can use the sales journal to reprint documents stationery. Click on Analysis Sales.
Click on Sales Journal. Select relevant options. Generating a Customers Age Analysis The age analysis shows ageing for a selected range of customers or suppliers based on their payment terms. Click on Monthly Periodic. Click on Age analysis.
Click on Close after studying the report. Generating Customer Statements Periodically, you need to notify your customers about the state of their accounts. Click on customers. Click on Statement. Click on Age Analysis. Clock on the OK button. You can use this report to create price lists and analysis your sellig prices. Click on Price Lists. Click on Item Based Prices. Running the Year End Assistant The year end procedure itself is fully automated and prepares your company for processing in the new financial year.
Click on Change. Click on Year End. A dialog box is displayed.
Click on Yes. Year End Backup screen is displayed. Make a backup to disc. Once you have a completed backup, click on Next.
The Print Report screen is displayed. The Confirm Operation screen is displayed. Click on the Process Button. Multi-Currencies Processing Pastel lets you process with multiple currencies and have the following capabilities: You can create foreign currency customers, suppliers and bank accounts. You process these accounts in their own currencies. You can create and update exchange rate tables for each currency at any time. You can produce financial statements and other reports in any of the created currencies.
You can levy tax on foreign currency transactions if necessary. Make sure that the settings for the currency variance are displayed correctly. Activating the Multi-Currency Parameters Activate the multi-currency parameters. Click on Multi-Currency tab. Entering the Foreign Currency Exchange Rates Enter the exchange rates for all the different foreign currencies that you use. Click on Exchange Rates. Processing the Foreign Currency Revaluation Process the foreign currency revaluation using the assistant.
Click on Foreign Currency Revaluation.
Select the relevant option. Click on Next 5. The Select a Period and Starting Reference screen is displayed. Click on Print Report. Check your information and if you are satisfied click on process. The Operation Complete screen is displayed. Click on Finish. It will enable you to create a budget or generate a series of reports.
You may want to generate financial reports, set up and activate a few of the control centres utilities. Creating a Budget Budgets are values that show a plan of action expressed in monetary terms. Budgets provide a reference point upon which a business can strive to achieve.
Budgets let you compare what the business has actually achieved against budget values or against last years values. Click on Budgets. The Budget assistant screen is displayed. Select the correct options. The Choose which Budget to Work on screen is displayed. The Edit Individual Accounts screen is displayed. Enter the correct percentages. Click in the Total fields and enter your yearly budget.
Note- the budget you enter here will be distributed according to the percentages you allocated on the previous screen. Use the scrolling arrows on the data remove to enter amounts on different accounts. Click on OK when you done. Click on the Finish button. Creating a Budget Report Create a report to view the Budget you have created. Click on Listings.
The Budgets Print to screen is displayed. Click on close after studying the report. Generating the Trial Balance Once all the transactions for the month have been entered it is important to study the month end results. Click on Financial Reports. Click on Trail Balance. Creating an Income Statement Report The Income Statement financial report, details all your income and expenditures incurred in the selected period.
Click on Financial Reports 4. Click on Income Statements. The Income Statement print to screen is displayed. Creating a Balance Sheet Report The Balance Sheet shows you how your assets and liabilities are employed in the company.
It shows the financial standing of the business at the selected period. Click on General Ledger 3. Click on Balance Sheet. The Balance Sheet Print To screen is displayed. Assessing the Financial Ratios Ratios are derived by comparing one value against another in order to assess whether the ratio indicates a strength or weakness of the company.
This way ratio analysis helps you is to make meaningful conclusions from values drawn from financial statements and other reports about the state of the company activities.
Click on Financial Ratios. Select the chosen ratio from the following fields. Click on Close after studying the ratio. Click on Trial Balance. The Save As screen is displayed. Enter the file name and where the file should be saved. Minimize Pastel. Load your Spreadsheet program. Click on Open. The Open screen is displayed. Select the relevant file. The Text Import Wizard Step 2 screen is displayed.
Resize the columns of the spreadsheet if necessary. Click on Save As. Ensure that the Save As type setting is correct. Click on the Receipts tab. Click on Export. Open your Spreadsheet program.
Select the relevant File. The Text Import Wizard 3 screen is displayed.
Select the following options. Do not import Date Do not import General Do not import Importing Data from a Spreadsheet Import data from a spreadsheet. Ste-by-Step 1. Click on general Ledger. Click on Customer. Click on Sales 5. Click on Import. Click on the Zoom facility. Click on the Files of type drop down menu.
Click on PAS files. Click on the Process button. Although Pastel has an extensive range of reports and useful graphs, there may be times when you want to use the data in a spreadsheet format.
Click on Utility. Click on Microsoft Integration. Click on Ms Excel Data Analysis. Click on Ms Excel Export Assistant is displayed.
Select the appropriate option to determine the criteria and files to be exported. Select the relevant fields required by clicking on the appropriate checkbox. A confirmation screen is displayed. Excel opens automatically allowing you to view and confirm the data that was exported. Click on FileSave As in Excel. Enter the suitable name for the file.
Click on Save. Exit the Excel program. You are returned to Pastel. Pastel allows you to automatically create word processing and spreadsheet documents by creating a Mail-Merge file. Click on Microsoft Office Integration. Click on Ms Word Mail Merge. The Microsoft Word Export Assistant is displayed. Select the export criteria and files by clicking on the appropriate option. Select the relevant fields that you would like to export by clicking on the appropriate checkbox.
Click on Process to confirm the operation. The data source is created in the company directory as MergeData.
Click on Finish to complete the operation. To locate and view your MergData. Open Windows Explorer 2. Navigate to PAS60 or Pastel directory. Double click the company sub folder in which you are working. Locate the MergeData. The export information displays in word document.
This section will guide you through a clean up process that is called housekeeping. Deleting and Clearing Files Delete old files and clear up space on your hard drive for future transactions.